“Admission to the Graduate School allows students to continue graduate study and research at the University of Washington only as long as they maintain satisfactory performance and progress toward completion of their graduate degree program.”
In the Department of Global Health MPH Program, maintaining satisfactory performance and progress means students must abide by the:
- University’s Student Conduct Code
- Graduate School Memoranda
- School of Public Health Academic Integrity Policy
as well as:
- complete program requirements in a professional, respectful, and ethical manner.
- maintain a cumulative grade point average (GPA) of 3.0 or higher.
- complete incompletes in required courses the quarter following the incomplete was given.
- complete all aspects of their practicum within the written timeline agreed upon between student, practicum faculty advisor, and site supervisor.
- complete all aspects of their thesis within the written timeline agreed upon between student, thesis chair, and committee.
Review of Student Performance and Progress
Student grades are evaluated by the program at the end of each quarter. Progress on thesis, practicum, and other projects is evaluated through meetings between faculty and staff. In situations where a student is not making satisfactory progress, per definition above, the below recommendations will be made (beginning with Warn or Probation) to the Graduate School and be effective the quarter the recommendation is made. In all cases, a letter from the program director or associate director will outline the circumstances leading to the recommendation and actions necessary to correct the deficiency. A copy of the letter will also be placed in the student’s file. Typically only one notice will be given for each category.
- Warn. This recommendation is not reported to the Graduate School and does not appear on the student's transcript. Students may be requested to meet with program leadership. It is not necessary for a warning to precede a probation recommendation.
- Probation. The program sends probation recommendations to the Graduate School. If approved, the status will appear on the student's unofficial transcript. Students will be requested to meet with program leadership.
- Final Probation. The program sends final probation recommendations to the Graduate School. If approved, the status will appear on the student's unofficial transcript. Students will be requested to meet with program leadership.
- Drop. The program sends these recommendations to the Graduate School and the status will appear on the student's transcript. This is the final action for students who have not corrected the condition(s) that caused the final probation recommendation within the time limit specified by the graduate program.
Appeals to the above recommendations should be submitted in writing to the MPH Program Director within a month of notification. Appeals will be responded to within a month of receipt.
Graduate students are required to maintain graduate status during their program of study. To maintain graduate status, a student must be enrolled on a full-time, part-time, or official On-Leave basis from the time of first enrollment until completion of all requirements. Summer quarter On-Leave enrollment is automatic for all graduate students who were either registered or officially On-Leave during the prior Spring Quarter. Failure to maintain either continuous enrollment or On-Leave status constitutes evidence that the student has resigned from their degree program.
To be eligible to request Graduate On-Leave status, a student must be in good academic standing and have registered for at least one quarter as a graduate student at the University of Washington immediately prior to going on-leave (international students must complete three consecutive quarters - please consult the International Student Services Office for eligibility). Students must request this leave on a quarterly basis and pay a non-refundable, quarterly fee.
On-Leave status entitles students to use the University libraries and maintain access to their email accounts. They are not entitled to extensive faculty and staff counsel, examinations of any type (except for language competency), thesis/dissertation filing, appointments as Academic Student Employees, University housing, student insurance, or any form of financial assistance. Students may use the Hall Health Primary Care Center on a pay-for-service basis and can pay to use the IMA. For complete details regarding the on-leave, continuous enrollment and reinstatement policies, refer to Graduate School Memorandum 9 and Graduate School information on Graduate On-Leave Status.
If you travel abroad as a student you must follow the Student International Travel Policy. This policy outlines three important pre-departure requirements for all students traveling abroad for official academic purposes:
- Register international travel with the Office of Global Affairs (OGA)
- Purchase comprehensive medical and evacuation insurance while abroad
- Request a waiver for travel to high risk destinations
Administered by OGA, the policy establishes health and safety requirements to minimize undue risks to UW students. The spirit of this policy is threefold:
- Help ensure that UW students have a safe and successful academic experience abroad
- Raise awareness so that all UW students know about international health and safety resources and services when traveling abroad
- Institutionalize long-standing best practices that help ensure the University’s ability to consistently provide efficient and effective, 24/7 support to all students studying abroad.
Please visit the OGA website for more information and FAQs.
All MPH students are required to maintain compliance with the Health Sciences Immunization Program. Students enrolled during Autumn quarter (even if final quarter) are required to participate. An annual HSIP fee of $111 will be applied to a student's tuition account beginning fall quarter. Student's must obtain a TB screening and flu shot to maintain compliance. TB screening needs to be completed before current TB Screening status expires. The annual influenza vaccine should be completed between August 15 and October 15. Please note that the flu vaccine is required to be consistent with CDC guidelines.
Students can complete these requirements at locations most convenient for them such as a care provider, the Hall Health Immunization Clinic or other clinics or pharmacies listed on HSIP’s Resources page. HSIP recommends contacting the preferred provider to confirm acceptance of health insurance or the out of pocket costs.
Once completed, send documentation to email@example.com. Please include in the email text: name, UW student ID#, department and program. In the email subject line, please write “Annual TB test results” or “Annual Flu Vaccine”. Failure to meet the requirements of HSIP will result in a block on future registration. Please contact the HSIP program at firstname.lastname@example.org with questions specific to HSIP status or records.
Health insurance is required for all UW students. Domestic students are expected to carry their own health insurance. International students in F-1 or J-1 status are required to purchase the UW International Student Health Insurance Plan (iSHIP) during the registration process. International students must also make every effort to be insured during their entire stay in the U.S.; see also ISS Health Insurance webpage.
Review quarterly deadlines as well as timelines and guidelines for thesis submission.
Register for a minimum of 1 credit. You must be registered the quarter you graduate. You can register for any course; it does not need to be a G H course. Faculty/staff tuition-exempt students may register for credit (other than 600 and 700 level courses) to utilize the exemption. Understand the rules around the Graduate Registration Waiver Fee in case that is something you are you considering.
Review your transcript to make sure all there are no incomplete or missing grades and run an audit of your transcript in MGP to confirm minimum Graduate School requirements have been met. This includes confirming all practicum requirements have been met and (if applicable) all Independent Learning paperwork with the Study Abroad office has completed, including converting FSTDY credit. Students pursuing concurrent degrees should confirm that all concurrent degree requirements have been satisfied with the Graduate School as well; see Concurrent Degree Policy.
File a Master’s Degree Request. The request period opens the first day of each quarter and closes one week before the last day of the quarter.
Submit your thesis before the last day of the quarter (the Friday of finals week) via UW Electronic Thesis/Dissertation (ETD) web page and turn in your Master’s Supervisory Committee Approval Form to the Graduate School by scanning your completed form uploading it to the Administrative Documents section of the UW ETD Administrator Site. Failure to submit this form may require registration in a future quarter or paying the $250 Graduate Registration Waiver Fee.
Return building access cards and UW photo IDs to program staff and update your permanent address where your well-earned diploma will be sent. Diplomas are sent out 3-4 months after the quarter of graduation. International students - the form to change your permanent (foreign) address is provided through the International Services Office.
A matriculated student previously registered in a degree program who has failed to maintain graduate student status but who wishes to resume studies in their previous program should follow the below steps:
- Submit to program manager a "proposal to complete degree" addressing incomplete coursework, practicum and/or thesis work. This proposal will be reviewed by program leadership.
- If approved by program leadership, submit a reinstatement request to the Graduate School for the quarter the student requests to re-enter the program. The Graduate School will confirm a students’ eligibility for reinstatement.
- If eligible, the student will be notified to pay a non-refundable $250 Reinstatement Fee to process reinstatement and return to active student status the quarter the request was made for.
For complete details regarding the on-leave, continuous enrollment and reinstatement policies, refer to Graduate School Memorandum 9.
The School seeks to partner with our students to resolve conflicts and address concerns that arise during the student's educational program. Information about the concerns that arise will be used to understand the impact our institution has on students and to work towards equitable practices and an inclusive environment.
Students are invited to pursue resolution of concerns that arise as a result of their enrollment in the School of Public Health through informal or formal mechanisms. Faculty, staff and administrators will act in good faith to listen, understand, and work in partnership with students to resolve issues that impact students individually, and to consider the totality of reported concerns to improve the school climate and educational outcomes for all students.
We look to all members of our community to engage concerns with respect for diverse perspectives, assuming positive intent, promoting continual learning and development, and with an appreciation that open communication may allow for misunderstandings to be clarified and resolved. We acknowledge that both individual and structural factors play a role in the origins of students' concerns and in differentiating the processes and pathways for their resolution. As a community, we aim to recognize that these differences may create tension with our policy as written and require adjustment and exception periodically.
Situations that present immediate concern for health and safety should be treated as emergencies and addressed as an emergency situation would be. Reporting and concern mechanisms beyond the School are listed at the end of this policy for students who prefer not to seek address through SPH processes.
Students are encouraged to attempt to address concerns as they arise informally. While not exhaustive, likely avenues of redress include:
- To the instructor and or TA, classroom instruction and climate issues
- To the instructor and/or program director, concerns about the curriculum
- In direct interaction with the peer, concerns arising with a peer
- With the Faculty Advisor or their supervisor, issues with the advisor: advisee or supervisor: staff relationship
- In cases where multiple relationships may simultaneously exist, please reach out to your student services advisor to help consider the best redress pathway.
Student are encouraged to seek assistance and enlist the support of their student services advisor as an advocate, but still attempt the resolution directly with the individual they have a concern or conflict with. The student service advisor can act as a source of information and assistance, discussion options for resolving concerns and help students determine alternative reporting options they can pursue. In cases where it is not clear, the student may also contact Student and Academic Services or the Chief Diversity Officer for guidance on resolving conflicts in the school.
In cases where direct communication does not lead to the hoped for resolution, student can pursue the formal process detailed below.
Each department at the School will identify and publish the appropriate contact for formal concerns. This information will be available from student service advisors, in the student section of the SPH website, from the Student and Academic Services office and from the Chief Diversity Officer. The process will follow existing departmental pathways of communication and resources to support resolution of concerns in a timely manner. The department chair serves as the final arbiter of efforts made in the department to resolve the student concern. The department chair will confirm that informal reconciliation was attempted (or that there was a compelling reason to bypass that step.) Timely response from a department administrator is expected. In cases where a concern takes more than 10 days to resolve, a student can reasonably expect notice on the delay and an expected time for a final response. The response of the department chair will be conveyed to the student as well as any parties who are the subject of the concern. The department chair will report the concern and its resolution to the office of Student and Academic Services for recordkeeping purposes.
Students who seek further redress can take their concern to the Office of the Dean for a hearing. A hearing committee will be convened to review all collected information about the concern and conduct interviews if needed, to develop a resolution recommendation for the Dean of the School. Timely response from the Office of the Dean is expected. In cases where a concern takes more than 20 days to resolve, a student can reasonably expect notice on the delay and expected time for a final response. The Dean's office response will be conveyed to the student, any parties who are the subject of the concern, and the Chair of the department where the concern originated in a timely manner. The Office of Student and Academic Services will keep a record of determinations made through this process.
Hearing Committee composition:
Hearing committee members will be appointed each Fall Quarter to serve for the academic year.
- Two students, identified by DACs, representing the same program level as the student that initiated the concern. The students should ideally be from a different department than the department in which the concern originated.
- Two faculty members, identified by the Dean's office, from a department other than the one in which the concern originated.
- Two departmental staff members. This staff member should be from a different department than the department in which the concern originated.
- The hearing will be convened by a member of the office of the Dean.
On a quarterly basis, aggregate information about all formal concerns will be shared with Deans Advisory Council for Students for distribution as well as with Department Chairs.
Alternate Reporting of Student Concerns
Students can anonymously report issues that have caused concern to email@example.com . This email account is managed by Student and Academic Services. Anonymous concerns will be brought to the attention of the most likely resolution body within the school and will be included in aggregate reports of concerns received.
Beyond the School of Public Health
Resolution mechanisms beyond the School are also available. They include:
- The Office of Community Standards and Student Conduct (CSSC) for concerns about student misconduct
- The Title IX Investigation Office for complaints about students
- UW Administrative Policy Statement 46.3 - Resolution of Complaints Against University Employees
- Disability Resources for Students
- Graduate School Academic Grievance Procedure
- Office of the Ombud
- United Auto Workers (Union for Academic Student Employees)
- University Complaint Investigation and Resolution Office (UCIRO)
- Council for Education in Public Health
- UW Bias Incident Report Team
- UW Police
Authority to set this policy is established by UW Presidential Order No 58, as well as Council for Education on Public Health Accreditation Criteria H3 (2016). School policies are in accord with existing University complaint resolution options afforded, as noted above.
Policy Implementation, Questions or Amendment -
Juanita Ricks, firstname.lastname@example.org 206.616.3198